{"id":3084,"date":"2019-05-28T12:34:55","date_gmt":"2019-05-28T10:34:55","guid":{"rendered":"https:\/\/speedlog.de\/en\/?page_id=3084"},"modified":"2021-04-30T09:09:43","modified_gmt":"2021-04-30T07:09:43","slug":"privacy-policy-for-clients","status":"publish","type":"page","link":"https:\/\/speedlog.de\/en\/privacy-policy-for-clients\/","title":{"rendered":"Privacy Policy for clients"},"content":{"rendered":"<p style=\"text-align: left;\" align=\"CENTER\"><span style=\"font-size: medium;\"><u><b>Data protection information for clients and business partners<\/b><\/u><\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">We are providing this information to give you an overview of your personal data processing and your rights arising therefrom under our business relationship.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">As a customer and business partner of Speedlog GmbH you are to pass this data protection information on to any employees who are involved or participate in a business relationship with our company in any way, shape or form. Personal data processing encompasses any procedure such as collecting, recording, storage, organisation, sorting, use, disclosure through communication, linking and deletion.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\"><b>1. Who is responsible for processing your data and whom can you contact about data protection?<\/b><\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">The party responsible for data processing pursuant to Art. 4 No. 7 of the GDPR is:<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\"><span lang=\"de-DE\">Speedlog GmbH \u2013 Internationale Spedition<\/span><\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\"><span lang=\"de-DE\">Gesch\u00e4ftsf\u00fchrer: Grigo Simsek<\/span><\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\"><span lang=\"de-DE\">Obervellmarsche-Stra\u00dfe 98-100<\/span><\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\"><span lang=\"de-DE\">34246 Vellmar<\/span><\/span><\/p>\n<p align=\"JUSTIFY\"><a href=\"mailto:info@speedlog.de\"><span style=\"font-size: small;\"><span lang=\"de-DE\">info@speedlog.de<\/span><\/span><\/a><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">Tel: +49 561 &#8211; 589 468 -0<\/span><\/p>\n<p align=\"JUSTIFY\">Please take note that we have appointed an operational data protection officer for our company Speedlog GmbH. You can reach our data protection officer Mr. Bj\u00f6rn Kaiser in all matters relating to\u00a0data protection\u00a0at the e-mail-address <a href=\"mailto:datenschutz@speedlog.de\">datenschutz@speedlog.de<\/a> or by calling +49 561 589468123.<\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\"><b>2. Where does your data come from and what data is processed?<\/b><\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">We mainly process data that we receive directly from you through our business relationship and that is required for it for the purposes of communication and contract implementation\/scheduling. This principally includes:<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">&#8211; Business legitimisation and contact details (e.g. first and last name of contact person, business address, email address and telephone number)<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">&#8211; Order and sales details (e.g. account, IBAN and client number)<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">&#8211; Documentation data required for setting up communication during the business relationship<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">&#8211; Other socio-demographic details (e.g. profession)<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">&#8211; Tax data (e.g. tax number, tax ID number for order processing and fulfilling legal requirements, especially for the financial authorities)<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">&#8211; Any location details (GPS) for order scheduling\/delivery in individual cases<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">We also receive your data from publicly accessible sources, particularly the Federal Gazettes, Trade Registers, Credit Bureaus (e.g. Creditreform), Internet, Freight Exchanges. <\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">The main third-party data categories are: <\/span><\/p>\n<p align=\"JUSTIFY\">\u2022 <span style=\"font-size: small;\">Name and business address of the Managing Director and Shareholder <\/span><\/p>\n<p align=\"JUSTIFY\">\u2022 <span style=\"font-size: small;\">Creditworthiness data, such as credit scores, payment histories <\/span><\/p>\n<p align=\"JUSTIFY\">\u2022 <span style=\"font-size: small;\">Names of department manager or official in charge, where evident from the homepage <\/span><\/p>\n<p align=\"JUSTIFY\"><a name=\"_GoBack\"><\/a><span style=\"font-size: small;\">We are available at the above contact details to provide any further information \u2013 particularly regarding personal data processing as part of an actual business relationship with our company.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\"><b>3. What is your data processed for and on what legal basis?<\/b><\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">Data processing is always carried out in line with the provisions of data protection law, first and foremost in order to meet the contractual and statutory requirements for contractual and service performance.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">Status 06.05.2019<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">We do so by adhering to the principle of data minimisation, meaning that, as a general rule, only data actually required for the relevant transaction or contract is processed<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">a) <\/span><span style=\"font-size: small;\"><b>Collection and processing for a contractual\/business relationship<\/b><\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">We collect and process your business and personal data as described above in greater detail for the purposes of observing and meeting our contractual obligations to you (Art. 6 Section 1 b of the <\/span><span style=\"font-size: small;\">GDPR<\/span><span style=\"font-size: small;\">). For example, we process your contact details for making contact with you to conclude a contract and the associated implementation. In entering a business relationship with you as a prospective buyer, supplier or business partner (pre-contract data processing) we will store your contact details and information about business processes and communication with you and processes and process it for at least the duration of the business relationship.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\"><b>b) Processing on the basis of legitimate interest<\/b><\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">We also process your personal data where required to protect our legitimate interests or those of a third party (Art. 6 Section 1 f of the <\/span><span style=\"font-size: small;\">GDPR<\/span><span style=\"font-size: small;\">). For carrying out the contractual relationship, we have a legitimate interest in processing data for conducting credit assessments and recovering receivables, and also for commissioning debt collection agencies. In individual cases, and on the basis of our legitimate interests, we may also subrogate a claim and, for the purposes of due subrogation, pass personal data on to such companies. We also process your personal data where this is necessary for exercising legal claims and defending ourselves in legal disputes and where required for meeting legal obligations.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\"><b>c) Processing on the basis of legal requirements<\/b><\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">Furthermore, we process your data under legal requirements (Art. 6 Section 1 c of the <\/span><span style=\"font-size: small;\">GDPR<\/span><span style=\"font-size: small;\">). This specifically includes the statutory requirements of the Tax Code. We also process your data under further statutory obligations. For deliveries outside the EEA, during the necessary customs clearance procedure, your dispatch details are checked against \u201cEU terror lists\u201d on the basis of European anti-terrorism laws 2580\/2001 and 881\/2002 to ensure that no money or other economic resources are made available for terrorist purposes at a future date.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\"><b>d) Processing on the basis of consent<\/b><\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">When you consent to personal data processing for certain purposes (e.g. passing on details to third parties), the legality of the processing is derived from Art. 6 Section 1 P. 1 a) of the <\/span><span style=\"font-size: small;\">GDPR<\/span><span style=\"font-size: small;\">. Consent may be withdrawn at any time with future effect. This also applies to consents given to us before the <\/span><span style=\"font-size: small;\">GDPR came into force<\/span><span style=\"font-size: small;\"> i.e. prior to 25 May 2018. However, withdrawal of consent does not affect the legality of data processed before the withdrawal or any other processing on a different legal basis.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">Where we process personal data on the basis of declarations of consent, we will inform separately any persons affected by the granting of consent for the intended data processing.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\"><b>4. Is your data passed on?<\/b><\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">Within our company, only those persons actually needing access to your data for fulfilling their tasks have access to such data. Depending on the task or service, these are the department managers\/staff who need the data for conducting, handling and coordinating the relevant business\/contractual relationship.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">Furthermore, our service providers and contracting companies receive personal data for processing purposes as described above for reasons of preserving confidentiality and the passing on of data is on one of the legal bases stated above. We employ processors and service providers both temporarily and long-term for IT services, logistics, post, editing, telecommunications and tax consultancy etc. In all instances, any service providers and contracting companies employed receive only the data that is required and absolutely necessary for performing individual tasks. Furthermore, such service providers and contracting companies are under a struct obligation to observe data protection and confidentiality with regard to any personal data they receive from us.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">Status 06.05.2019<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">Please note that, with regard to passing data on to recipients outside the company, we only pass on your data if statutory regulations allow or require it, you have given your consent or we are authorised to issue notification. Under these conditions, recipients of your personal data may for example be:<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">a) Public bodies and institutions (e.g. customs authorities (e.g. via ATLAS) for conducting customs procedures on the basis of authorisation granted, Public Prosecutor\u2019s Office, Police, regulatory authorities, approved transport companies, supervisory authorities and financial authorities etc.) where there is statutory or official requirement\/permission (Art. 6 <\/span><span style=\"font-size: small;\">Section<\/span><span style=\"font-size: small;\"> 1 c and f of the GDPR).<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">b) Other companies, to which we send personal data for handling an individual order\/contract or contract initiation with you (e.g. sub-contractors for order coordination\/implementation, banks, tax consultants, authorities, goods transport insurers). This includes our order processors pursuant to Art. 28 of the GDPR, external payroll accounting, freight exchange, phone\/IT etc. and our contracting entities, to whom me may pass on your personal data for order processing and coordination in individual cases.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">c) Security authorities\/ contracting entities (e.g. armoured transport) at our logistics centre, where required, for example for a security or identity check for access to restricted areas.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">Where, as part of our business relationship, we pass personal data on to service providers outside the European Economic Area (EEA), data is generally only passed on if the EU Commissions has confirmed an appropriate data protection level for the third country (such as Switzerland) or other appropriate data protection guarantees (e.g. binding in-house data protection regulations or agreement to the standard contract clauses of the EU Commission) are in place or passing it on is essential to the execution of the contract.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">Where statutory provisions (Art. 6<\/span><span style=\"font-size: small;\"> Section<\/span><span style=\"font-size: small;\"> 1 c of the GDPR) require us to pass your data on to authorities or other government institutions, these entities will also receive your data.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">Where you have contacted us via WhatsApp voluntarily and would like to communicate with us in the way, your personal data (e.g. name, telephone number, email address, postal address, commissioning our company and purpose thereof, order information) will also be passed on to \u201cWhatsApp\u201d at WhatsApp Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland and co-processed for the purposes of preparing, establishing and fulfilling a contract. It is likely that the data will in turn be sent to the USA (third country) and used for internal purposes. You are cognisant of the fact that WhatsApp Inc. Receives personal data (in particular communication metadata). WhatsApp passes the data on to other companies inside and outside the Facebook group of companies. Further information can be found in the WhatsApp Privacy Policy (https:\/\/www.whatsapp.com\/legal\/#privacy-policy). We do not have any precise information about or influence upon data processing carried out by WhatsApp Inc. WhatsApp is certified under the Privacy Shield Agreement (https:\/\/www.privacyshield.gov\/participant?id=a2zt0000000TSnwAAG&amp;status=Active).<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">In the interests of increasing data protection compliance and data security, we advise all of our clients and business partners not to use WhatsApp when communicating with our company and recommend communicating via alternative channels such as email, phone and post.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\"><b>5. How long is your data stored?<\/b><\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">As soon as your data is no longer needed for contractual, statutory or procedure-related processing purposes, it will be deleted immediately, unless you have given consent to continued storage or we have a legitimate interest in (continued) storage.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">However, we are generally required to store personal data beyond the contractual relationship period for commercial law and tax law reasons. The period can last up to ten years. Please refer to the relevant laws, in particular \u00a7 257 of the German Commercial Code and \u00a7 147 of the German Tax Code.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">Status 06.05.2019<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">Where we need data and documents relating to individuals as evidence for the enforcement, exercise or defence of legal claims, we will retain this in line with the respective periods of limitation, whilst restricting processing for any other purpose. For example, this also applies to the enforcement and handling of warranty and service claims (30 years max) brought to us by you and where we process your data in this regard (contact persons, companies and relevant invoice\/delivery). The legal basis of this type of processing is Art. 6 <\/span><span style=\"font-size: small;\">Section<\/span><span style=\"font-size: small;\"> 1 f of the GDPR.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\"><b>6. What are your rights?<\/b><\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">You have many rights relating to the processing of your personal data, particularly the right to information about personal data stored by us (Art. 15 of the GDPR), <\/span><span style=\"font-size: small;\"><b>correction<\/b><\/span><span style=\"font-size: small;\"> (Art. 16 of the GDPR), <\/span><span style=\"font-size: small;\"><b>deletion<\/b><\/span><span style=\"font-size: small;\"> (Art. 17 of the GDPR), <\/span><span style=\"font-size: small;\"><b>restricted processing<\/b><\/span><span style=\"font-size: small;\"> (Art. 18 of the GDPR), <\/span><span style=\"font-size: small;\"><b>data portability<\/b><\/span><span style=\"font-size: small;\"> (Art. 20 of the GDPR) and <\/span><span style=\"font-size: small;\"><b>objection<\/b><\/span><span style=\"font-size: small;\"> to processing (Art. 21 of the GDPR), especially in the case of direct mailing. In terms of the right to information and correction, \u00a7\u00a7 34 and 35 of the German Federal Data Protection Act<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">(BDSG) are to be taken into consideration.<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">Furthermore, you have the <\/span><span style=\"font-size: small;\"><b>right to complain<\/b><\/span><span style=\"font-size: small;\"> to the appropriate Data Protection Supervisory Authority (Art. 77 of the GDPR), to which we draw your specific attention. You may contact the Supervisory Authority for our operations as follows:<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">The Hesse Officer for Data Protection and Freedom of Information<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">Postfach: 3163<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">65021 Wiesbaden<\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">Contact\/email: <a href=\"https:\/\/datenschutz.hessen.de\/print_panel?nid=6\">https:\/\/datenschutz.hessen.de\/print_panel?nid=6<\/a><\/span><\/p>\n<p align=\"JUSTIFY\"><span style=\"font-size: small;\">This notice reflects the status of the law as at May 2019. We reserve the right to adapt our data protection notice to changes in legislation and case law.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Data protection information for clients and business partners We are providing this information to give you an overview of your personal data processing and your rights arising therefrom under our business relationship. As a customer and business partner of Speedlog GmbH you are to pass this data protection information on to any employees who are&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"_links":{"self":[{"href":"https:\/\/speedlog.de\/en\/wp-json\/wp\/v2\/pages\/3084"}],"collection":[{"href":"https:\/\/speedlog.de\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/speedlog.de\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/speedlog.de\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/speedlog.de\/en\/wp-json\/wp\/v2\/comments?post=3084"}],"version-history":[{"count":2,"href":"https:\/\/speedlog.de\/en\/wp-json\/wp\/v2\/pages\/3084\/revisions"}],"predecessor-version":[{"id":3130,"href":"https:\/\/speedlog.de\/en\/wp-json\/wp\/v2\/pages\/3084\/revisions\/3130"}],"wp:attachment":[{"href":"https:\/\/speedlog.de\/en\/wp-json\/wp\/v2\/media?parent=3084"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}